Privacy Policy

1. Introduction

At Vitalwise, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard information you provide when visiting our website.

We comply with the General Data Protection Regulation (GDPR) and other applicable privacy laws in the Netherlands and the European Union.

2. Who We Are

We are the data controller responsible for the processing of your personal data via this website.

3. What Data We Collect

Our website is designed as a simple informational landing page. We only collect limited personal data when you voluntarily provide it, such as through our contact form.

When you use the contact form, we may collect:

• Your name
• Your email address
• Your phone number (if provided)
• Your message or inquiry

We do not use user accounts, analytics tools, or any form of automated profiling.

4. Purpose and Legal Basis for Processing

We process your personal data only for the following purposes:

• To respond to your message or inquiry.
• To provide information about our services if requested.

Our processing is based on:

• Article 6(1)(a) GDPR – Your consent, when you submit the form.
• Article 6(1)(f) GDPR – Our legitimate interest in responding to inquiries and improving communication.

5. Data Retention

We retain your personal data only as long as necessary to handle your inquiry or as required by law.

Typically, this means: Contact form submissions are deleted within 6 months after your last contact with us, unless further communication is needed.

6. Sharing of Data

We do not sell, rent, or trade your personal information.

We only share data when necessary to:

• Maintain our website or email systems (with GDPR-compliant hosting providers or processors within the EU).
• Comply with legal obligations, if required.

All partners and processors are bound by data processing agreements ensuring GDPR compliance.

7. Your Rights Under GDPR

You have the right to:

• Access your data and receive a copy.
• Rectify inaccurate or incomplete data.
• Erase your data ("right to be forgotten").
• Restrict or object to processing.
• Withdraw consent at any time (without affecting prior lawful processing).
• Lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

You can exercise these rights by contacting us at: 📧 info@vitalwise.nl

8. Security

We take appropriate technical and organisational measures to protect your data against loss, misuse, unauthorised access, or disclosure.

This includes the use of SSL encryption and secure hosting within the European Union.

9. Cookies

Our website only uses essential cookies necessary for basic website functionality (such as maintaining session security and contact form delivery).

We do not use tracking or analytics cookies.

10. Changes to This Policy

We may update this Privacy Policy periodically. The latest version will always be available on this page, with the "Last updated" date shown above.